In the past I have found it incredibly helpful to have fully planned out days. To know what I have going on, what the most important priorities are for my day, and when I am going to buckle down with focus work versus when I am going to sift through emails is a great feeling. When I have thought through what to work on and know I have blocked off sufficient time, I can really do some great work.
Without having such planning, each day is a bit of a challenge. Things come to mind as the day passes for what I should work on, but I often float from one task to the next without a great sense for why I am working on any specific thing at any specific moment. This strategy is easy and might work fine when I am not under tight deadlines, but I have run into a real crunch when suddenly remembering a project or task that needs to be done today. Or, when fortunes change and an emergencies pops up, I have been wholly unprepared to deal with the new reality that needs my attention immediately.
My last post was all about finding success and finding willpower in a routine that makes you effective. Creating spaces, planning ahead, and developing rituals for deep concentrated work is the best way to ensure that you can do hard things continuously. This structure is important, and Cal Newport describes it in more detail in his book Deep Work, “without this structure, you’ll have to mentally litigate again and again what you should and should not be doing during these sessions and keep trying to assess whether you’re working sufficiently hard.”
Whether you work as part of an organization, lead a campaign, or work as a solo entrepreneur, you need time for deep work. You also need to think about what each day is going to entail and have a plan to get the most important work done. Spending a few minutes thinking about what is most important and what you should be focusing on at what time can help free up the mental energy and space required to get into deep work. Having to think continuously about what you should be doing at any moment is exhausting and will lead you to flutter around at a shallow level with your work. If you haven’t yet developed an effective structure to approach your day, you are missing out on being effective and finding a sense of stillness in doing the important work that needs attention.