In the knowledge economy, many of us have a thousand things we could do with our time at any given moment. Email (as I have written about previously) is always an available option to us, we usually have a lot of reports we could work on, and there is always another meeting we could be doing more to prep for. How do we decide which activities are the most important, which tasks we will own, and which things will be left behind?
One answer, is to think about how specialized the task is to your own skill set. This gives us a question to ask when considering the work that is the most important, and what should be our priority. The question comes from Cal Newport in his book Deep Work, “How long would it take (in months) to train a smart recent college graduate with no specialized training in my field to complete this task?”
Responding to a bulk of emails, creating a PowerPoint slide, and plugging some data into an Excel file are examples of activities that don’t require much thoughtful training. Sure, your emails need your insight and decision-making for response, but a smart college grad could plug through a bunch of emails just as well as you could. They could also throw together a decent PowerPoint, and enter a bunch of info into a spreadsheet without a much specialized knowledge and training. They could easily replace you if that is what your day consists of.
Newport would suggest that you start to focus your day around those tasks which rely on your specialized knowledge and abilities if you don’t want to be easily replaced. If you want to maximize your value, produce at a high level, and get important stuff done, then you should look to delegate those tasks that a recent college graduate could complete and spend more time deliberately working on the challenging tasks. You will get better at doing the things that matter the most, and you will have a greater impact in your organization.